How to Register with FEMA to Haul Disaster Relief Loads
When disaster strikes, whether it’s a hurricane, wildfire, or flood, FEMA mobilizes quickly to get critical supplies to affected areas. Trucking companies that want to be part of this emergency response effort can apply to haul disaster relief freight through FEMA’s Tender of Service (STOS) program. But what does it take to get started?
Step 1: Register in SAM.gov and Join the Disaster Response Registry
Before you can do business with FEMA, you must first register with the System for Award Management (SAM) at www.sam.gov.
Here’s what to do:
- Create an account on SAM.gov (it’s free).
- During registration, opt into the Disaster Response Registry. This is how FEMA and other agencies locate carriers during declared emergencies.
- Make sure your profile is complete, including your NAICS codes, capabilities, and business classifications (e.g., woman-owned, veteran-owned, small business).
Pro tip: Keep your SAM profile updated annually to remain eligible.
Step 2: Review FEMA’s Tender of Service Requirements
FEMA’s transportation program has its own onboarding requirements. These include:
- Proof of operating authority (MC or DOT number)
- Proof of insurance coverage (cargo liability minimums apply)
- Completed FEMA documents like the TSP Registration Form and LSCMS-C Access Form
- Agreement to FEMA’s service and conduct standards
You can find all program documents here:
🔗 FEMA Transportation Service Providers Program
Step 3: Submit Your Application During FEMA’s Onboarding Window
FEMA only accepts new transportation service providers during its annual onboarding window, which typically runs February through March each year.
Be ready to submit:
- TSP Registration Form
- Insurance documents
- Company certifications and ID numbers
- Access request for FEMA’s LSCMS (Logistics Supply Chain Management System)
Once accepted, you’ll be added to FEMA’s active list of approved carriers.
Step 4: Participate in Rate Cycles and Spot Bids
FEMA uses two main methods to award freight:
- Pre-set rates through annual rate filing
- Spot bid requests sent to approved carriers during emergencies
You won’t find FEMA loads on a typical load board. You’ll be contacted directly by FEMA’s logistics team if your services are needed. Make sure your point of contact is always reachable and ready to mobilize quickly.
Step 5: Stay Ready for the Call
To qualify for FEMA freight, your fleet must be:
- Fully insured
- In compliance with DOT/FMCSA regulations
- Available on short notice
- Capable of meeting high-security and high-performance standards
It’s also a good idea to keep backup fuel, satellite phones, and other survival gear ready, as disaster zones often lack infrastructure. Registering to haul for FEMA is not an overnight process, but it’s a smart move if you want to diversify your trucking business and support your community in times of need. Whether you’re running box trucks, cargo vans, or semis, there’s a role to play in emergency logistics.
If you’re ready to start, begin here: